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Mitigating Circumstances, Extensions and Deferrals

We know that sometimes your deadlines can be tough to meet, for example if you are hit by severe unexpected circumstances. Your work could be seriously affected –not only affecting your grades but rushing could lead to mistakes that lead to Academic Integrity Issues. Don’t let this be you and make sure you know the facts about extensions, deferrals and applying for mitigating circumstances.

The forms are available through Portal - Registry Services Pages (Or there is a direct link here). Information on each process is below.

 

Extensions

 

An extension will usually be applicable to coursework if applied for before the deadline. It will give you one or two additional weeks to complete your work as set through your department. Extensions are usually applied if you have documentary evidence of illness or personal circumstances leading up to the deadline. You apply for an extension by completing the EX1 form (found via registry services below) and taking this with any evidence to your PAT or Head of Year. If you have no evidence, you can also go directly and speak with your PAT to discuss your options.

 

Deferrals

 

A deferral will be applicable to your assessments if applied before the deadline. A deferral will postpone assessments from one assessment period, to be completed in the next assessment period. For example, an undergraduate exam deferred from the May-June period, would be rescheduled to take place in the August assessment period. Deferrals would usually be applied due to serious ill-health or ongoing personal difficulties. To apply for a Deferral, you will need to complete a DF1 form, and take this with any evidence to your PAT or Head of Year.

 

Mitigating Circumstances

 

Mitigating Circumstances can be applied for in the window after a submission deadline. The application would need to be submitted prior to the next mitigating circumstances board (deadlines for this year can be found on the Registry Services page above). Mitigating circumstances applications are primarily evidence-based; you will need to provide evidence where possible of how you feel your performance was adversely affected, or caused you to miss a deadline. Please note evidence cannot be from a third-party; get in touch for guidance on what evidence may be suitable for your application. To apply for mitigating circumstances, you will need to complete the MC1 form on the Portal link above. We can support you in completing the mitigating circumstances form by reading through drafts and providing guidance on evidence. You will then need to submit your completed form with evidence by email to mitcircs@chester.ac.uk

A successful mitigating circumstances application may either:

  1. Give an opportunity to submit for assessment as a first attempt (or continued second or third attempt where relevant) during the next assessment period. This is the same outcome as a deferral and no result for this submission (if attempted) would be recorded.

  2. Waive a late work penalty

 

what if my application is unsuccessful?

 

If an extension or deferral application is unsuccessful, but you still feel you have grounds, we would encourage you to obtain supporting evidence and apply for mitigating circumstances. Please be mindful that if you choose to simply not submit the work that you were applying for, this will be logged as a non-submission.

If a mitigating circumstances application is unsuccessful, you can appeal the decision on the grounds of procedural or administrative irregularities, or that you have new evidence which could not be made available with the original application for a compelling reason.

More information on the appeals process can be found [here].